Top 10 Business Printers, Copiers, and MFPs for 2026

Choosing the right printer, copier, or MFP has always been important, but expectations continue to change. In 2026, printers, copiers, and MFPs are expected to support far more than printing and copying. Devices need to keep up with busy workflows, handle different types of media, integrate smoothly with digital systems, and keep costs predictable.

At Centriworks, we see this shift every day. Our customers are asking questions about print reliability, scanning accuracy, service responsiveness, and long-term cost control. They want a print environment that supports how their teams really work.

The modern office has also changed. Some teams are working in smaller spaces and need compact devices. Others rely on production-level output, advanced scanning, or wide-format printing to keep projects moving. There is no single “best” printer for every business, but there are clear standouts, depending on your workflows, volume, and goals.

This list highlights the top business printers, copiers, and MFPs for 2026 based on what our customers value most: performance, flexibility, serviceability, and predictable costs. Whether you are replacing aging equipment or planning ahead for growth, these models represent solutions we trust and support every day.

1. Ricoh 3510SD

Best Overall for High-Volume Scanning and Mixed Media

The Ricoh 3510SD takes the top spot for 2026, and it is easy to see why our customers consistently rely on it. Many organizations struggle more with document capture than printing, and this device is built specifically to solve that problem.

By combining Ricoh’s proven print engine with a commercial-grade Fujitsu single-pass document feeder, the 3510SD handles real-world scanning challenges with ease. Mixed media, stapled packets, thin pages, thick originals, and inconsistent document sizes are common realities in many healthcare, legal, and administrative environments. The scanner doesn’t jam when faced with a mix of documents that would stop most standard feeders.

With 45 and 60 PPM versions available, this platform scales well as demand increases.

2. Ricoh Pro C7500

Best for Creative and Specialty Color Printing

For organizations that need more than standard color output, the Ricoh Pro C7500 continues to be a customer favorite. Its 5th Color Station allows businesses to produce specialty colors, textures, and effects in-house without relying on third-party print vendors.

Centriworks customers in marketing, education, and in-plant print environments appreciate the flexibility this device provides. Short runs, branded materials, and specialty projects can be completed quickly and cost-effectively, helping teams maintain control over quality and timelines. When you need metallic accents on a presentation folder or white ink on dark stock, you can produce it the same day instead of waiting on an outside vendor. That control over turnaround time often matters as much as the creative capabilities themselves.

3. HP Z6 / Z9

Best Wide-Format Graphics Printers

The HP Z6 and Z9 remain top choices for wide-format graphics printing in 2026. Designed for speed, accuracy, and media versatility, these devices are ideal for organizations producing posters, signage, and large-format marketing materials.

Features like vertical trimmer options streamline finishing and reduce manual steps, helping teams move from print to display faster. For retail operations managing frequent promotional campaigns or event planners coordinating last-minute signage needs, the ability to produce finished wide-format materials in-house can reduce turnaround time significantly. Centriworks customers value these models for their consistent output and dependable performance, especially when deadlines matter.

4. Ricoh IM C401

Best A4 Device with A3-Level Features

The Ricoh IM C401 is a great example of how compact devices continue to evolve. It delivers many of the capabilities traditionally associated with larger A3 systems, but in an A4 footprint that fits well in smaller offices and shared workspaces.

We often recommend this model for branch offices and growing businesses that want advanced functionality without dedicating significant floor space. It supports modern workflows, cloud connectivity, and mobile printing while remaining easy to manage and service. For teams that occasionally need tabloid-size output but don’t want to commit to a full A3 device, the IM C401 strikes an effective balance.

5. Ricoh C320

Best Small Color Printer for Cost Control

The Ricoh C320 is a practical choice for small teams that rely on color printing but want to keep ongoing costs predictable. Its compact design and competitive cost-per-page make it ideal for satellite offices and departments with steady, everyday color needs.

This model is particularly effective in environments where color is essential but volumes don’t justify a larger investment. For teams producing internal reports, client handouts, or departmental materials on a regular basis, the C320 delivers reliable color output without the overhead of a larger device. Centriworks customers appreciate its straightforward operation and the fact that it performs consistently without requiring constant attention or maintenance.

6. HP T2600dr

Best Technical Wide-Format MFP

Designed for CAD drawings, schematics, and architectural plans, the HP T2600dr is purpose-built for technical environments where precision matters. Engineering firms and construction companies depend on accurate line work and dimensional consistency, and the T2600dr delivers both reliably.

As a wide-format MFP, it supports printing, scanning, and copying in one platform, helping engineering and construction teams stay efficient without overspending. Centriworks customers appreciate its reliability and straightforward operation in fast-paced project environments where delays can cascade across entire timelines.

7. Ricoh Pro C5400

Best Entry Point to Production-Level Printing

The Ricoh Pro C5400 offers production-quality output without the complexity of larger production systems. We often recommend this model for use in marketing departments, schools, and organizations bringing more professional printing in-house.

Its strong color performance and competitive cost-per-page help customers improve quality while maintaining budget control. For teams that have been outsourcing brochures, event materials, or course packets, the C5400 represents an opportunity to bring that work in-house without requiring dedicated print staff or extensive training.

8. Ricoh IM 370F

Best Desktop MFP with A3 Capability

Despite its compact size, the Ricoh IM 370F supports A3 document handling, making it a versatile option for teams with occasional large-format needs.

Centriworks customers value this device for executive offices and small departments where space is limited, but flexibility is still important. With up to 46 PPM available, it delivers solid performance in a desktop-friendly design. This device doesn’t demand attention or floor space, but it consistently delivers when teams need A3 capability without the footprint.

9. Ricoh W6700 SP

Best Production-Level Wide-Format MFP

For organizations where wide-format printing is a daily requirement, the Ricoh W6700 SP delivers the consistency and durability needed for high-volume environments.

Reprographics departments, engineering firms, and construction companies depend on reliable output to keep projects on schedule. In these settings, dependable performance and minimal downtime are just as important as print quality itself. When your team is printing dozens of plan sets daily, you need equipment that doesn’t become a project bottleneck. The W6700 SP is built for this kind of sustained production work, where reliability directly impacts project timelines and client deliverables.

10. Ricoh IM 4000

Best Mono Workhorse for High-Volume Offices

The Ricoh IM 4000 continues to be a trusted mono MFP for organizations that rely heavily on black-and-white printing. With 50 and 60 PPM options available, it delivers consistent performance for document-intensive environments like legal offices, government agencies, and administrative departments.

Centriworks customers appreciate the predictable costs and long-term reliability this model provides. For organizations that process thousands of pages weekly, the IM 4000 represents stable, dependable infrastructure that doesn’t require constant attention. It’s the kind of workhorse device that runs consistently day after day, allowing teams to focus on their core work rather than managing print equipment.

How Centriworks Helps Customers Choose the Right Print Technology

Choosing the right printer or MFP isn’t just about hardware. At Centriworks, we help customers look at how print fits into their broader workflows, budgets, and long-term plans.

Through assessments, ongoing support, and Managed Print Services, we help businesses right-size their print environment, reduce unnecessary printing and supply waste, improve uptime through proactive service, gain predictable monthly printing costs, and free internal teams from day-to-day print management.

Our Managed Print Services also help customers avoid common issues like stocking excess supplies, or dealing with unexpected service interruptions. When print becomes a managed service rather than a constant problem to solve, teams can focus on their work instead of troubleshooting equipment.

Selecting Print Technology with the Future in Mind

The best business printers, copiers, and MFPs for 2026 reflect how much business printing has changed. Some teams need fast, high-volume scanning. Others rely on in-house production, compact office devices, or dependable wide-format output.

What matters most is choosing technology that fits how your business works today and where it is headed next. That’s where Centriworks makes the difference. We don’t just sell devices. We support them, manage them, and help our customers get long-term value from their print environments.

Your print technology should work as hard as your team.

With Centriworks support and our Managed Print Services, you get reliable devices, fast service, and a print environment built to last. Connect with us, and we’ll help you find the right solution for your business.

We’re ready to help you work smarter.